Job Description

Job Description

About Vandelay Hospitality Group

For over a decade, Vandelay Hospitality Group has built a legacy of iconic dining experiences, growing our portfolio across brands and markets nationwide. Guided by a shared vision, our team creates timeless spaces that embody the best of American hospitality – where quality, authenticity and a sense of place unite to leave a lasting impression.

About the Opportunity

The Procurement Manager is responsible for overseeing the purchase of FF&A and OS&E for all restaurant projects. The Procurement Manager will ensure all projects obtain the best quality, price, and lead time based on project schedule and budget. The Procurement Manager will initiate, manage, and coordinate new and existing projects from conceptual budget through delivery and installation.

Key Responsibilities

• Collaborate with design team to understand restaurant aesthetics to bring vision to life
• Work with design team to prepare budget estimates and purchasing list for FF&A and OS&E
• Research, identify, and select reliable suppliers for FF&A & OS&E for restaurant projects
• In depth understanding for project floor plans and specifications to ensure design elements fit within constraints and functional requirements (kitchen equipment, banquettes, bar setups, etc.)
• Source and maintain strong relations with vendors and suppliers to negotiate pricing, terms, delivery schedules, and payment terms
• Work within design and operational budgets to ensure purchasing activities align with financial goals
• Ensure all items needed are ordered and delivered on time to meet construction and opening schedules
• Provide, update, and track product pricing and lead times throughout duration of the project
• Establish, manage, and vet long term manufacturers and sources for quality, reliability, and effectiveness
• Negotiate contracts, terms, and pricing with manufacturers and suppliers
• Prepare requests for quotes (RFQ’s) for project design specifications using fully vetted sources
• Manage, implement, and maintain cost savings and reporting strategies through expediting, accounting, and tracking software for publication to leadership
• Issue all Purchase Order contracts in timely buyout manner to maintain schedule
• Process PO Change Orders (revisions) as required for project, making sure to justify all change orders against approved project budget
• Issue and track design shop drawings, cuttings for approval, seaming diagrams, finish samples, etc. within the procurement schedule ensuring design approvals are complete
• Issue timely funding requests in accordance with owner requests to ensure proper funding is maintained
• Review all project invoices for processing, approves them for payment, and formats approved invoice transmittal packages to submit to accounting
• Oversee completion of project milestones to ensure on-time ordering, coordination and delivery
• Work with manufacturers, vendors, or team on any issues that could arise that could affect the project schedule or budget
• Assess and mitigate procurement risks, supply chain disruptions, currency fluctuations, or vendor insolvency
• Coordinate freight RFQ and contracts for services as directed
• Manage installation of FF&E and OS&E onsite to resolve any damage or punch issues to repair or replacement on behalf of owner
• Attend regular project OAC meetings, site walks/meeting, design review meetings, or any other meetings as required by leadership
• Proactively address delays or issues in supply chain or delivery and communicate effectively with team
• Secure appropriate warranties for furniture and equipment and ensure all contract with vendors are clear regarding timeline, payment, and service agreements

Qualifications

• Degree in management, business, operations, hospitality or a related field required
• 5+ years related hospitality (FF&E or OS&E/F&B specific) purchasing or supply chain experience
• Strong negotiation, sourcing, communication, and vendor management skills
• Financial acumen for budget management and cost optimization
• In-depth understanding of supply chain management
• Knowledge in Spexx and Exxpedite/Design Spec Systems

Perks

• Medical, Dental, and Vision benefits available
• Professional development and career growth
• Generous dining discounts at all Vandelay Hospitality Group concepts
• All Vandelay Hospitality Group restaurants are closed on Thanksgiving, Christmas and the 4th of July so our team can celebrate with their friends and family

Vandelay Hospitality Group provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other federal/state protected category.

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